If you have a small municipal institution, and the prepared procurement professionals are difficult to find, then the chief accountant is forced to take over the control of the procurement process. Effective monitoring of all purchasing procedures is conveniently carried out using the software "Procurement. Supplement to "1C: Accounting Institution".
Useful addition
Accounting by double recording is one of the greatest inventions of mankind! For an almost 500-year history of its development, accounting rapidly developed, causing new accounting objects.
In recent years, the accounts for accounting of organizations of the public sector of the economy began to be taken into account forecast and planned indicators, as well as stages and procurement procedures.
At present Law No. 44-FZand regulatory documents clearly fix the timing of each stage of the procurement process, each stage of planning and reporting. The tight regulation of the timelines is fixed not only in terms of decision-making by the customer (to approve the procurement documentation, to make changes to the procurement documentation), but also in relation to the customer's work in a single information system (EIS).
Procurement the procedure is divided into three stages: Collection of proposals, detecting the winner, conclusion of the contract. The duration of each stage depends on the method of determining the supplier (contractor, performer) chosen by the customer, which affects in most cases the type of procurement object.
Software »
Designed for state and municipal customers with a small amount of procurement. This supplement allows the accountant to track all the procurement procedures and in a timely manner to reflect them in accounts of accounting (budget) accounting.
The software product is designed in accordance with the requirements of the Budget Code of the Russian Federation, as well as federal laws:
- dated 04/05/2013 No. 44-ФЗ on the contract system;
- from 07/18/2011 No. 223-ФЗ for procurement.
Software "Procurement. Supplement to "1C: Public Institution Accounting 8" is not independent, it is necessary to have a set typical configuration for its operation. « ».
At the same time the main difference "Procurement. Supplement to "1C: State Institution Accounting 8" " from «
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It is not a cardinal reduction in the set of functions, but in their simplified implementation and the availability of new functionality (for example, the presence of monitoring of the execution of contracts).
Update "Procurement. Supplement to "1C: State Institution Accounting 8" and typical objects "1C: State Institution Accounting" are carried out independently. At the same time, the update "1C: State Institution Accounting 8" can be carried out by a typical configuration distribution, while maintaining support for a typical configuration.
Control opportunities
"Procurement. Supplement to "1C: State Institution Accounting" Provides the user a lot of opportunities to control all stages of the procurement process.
Procurement planning
At this stage of the procurement process in "Procurement. Supplement to "1C: State Institution Accounting»Implemented:
- Collection of applications for procurement plan from divisions;
- Automatic formation of the procurement plan in structured form based on scheduled applications;
- Collection of applications for a procurement schedule from divisions, including on the basis of the data of the approved procurement plan;
- Automatic formation of a plan schedule in structured form based on scheduled applications;
- Automatic procurement formation, contract (in case of procurement at a single supplier) based on the procurement schedule plan;
- A set of analytical reports to assess the execution of the procurement schedule plan, concluded contracts, as well as savings obtained as a result of procurement procedures.
Procurement
To identify the winners in "Procurement. Supplement to "1C: State Institution Accounting 8" features:
- Publications of procurement information on the official EIS website;
- Formation of the results of the procurement;
- Accounting for revenues and return funds provided by procurement participants as providing applications and execution of contracts;
- A set of reports for analyzing the movement of funds provided as security;
- Automatic contract formation based on the results of procurement.
Monitoring the execution of contracts (contracts)
Control of the procurement process in "Procurement. Supplement to "1C: State Institution Accounting 8" is provided by functions:
- Preparation of information on contracts concluded;
- Conducting schedules of execution and payment of obligations;
- Accounting and coordination of execution documents;
- Registration and coordination of accounts exhibited by suppliers (performers)
- Formation of payment documents on the basis of execution documents and invoices;
- A set of analytical reports to obtain operational information on the execution process of contracts.
- general information - date of conclusion and contract number;
- customer and product recipient;
- counterparty;
- the subject of the contract (the name of the products supplied), indicating the number, cost and deadlines;
- stages of execution of the contract;
- sources of financing contract (in the context of the budget classification);
- payment timing (payment schedule);
- payment procedure (relationship of the delivery of goods, performance of work, the provision of contract services and payment schedule).
The formation of a contract information implies a detailed description of the supplied contractors.
To track the execution of contracts in the program implemented an algorithm for registration of execution documents under concluded contracts. Data is filled automatically based on the details of the contract selected by the user. In addition, information is provided for the user's information about the name and number of products that has not yet been delivered under the contract. The user, in turn, has the ability to choose from the list of non-submitted products, the positions that the Contractor indicates the execution document.
The program provides registration of accounts for the payment of goods supplied (work performed, provided services) exhibited by suppliers. Using the built-in mechanism based on account data, you can prepare documents for payment.
"Procurement. Supplement to "1C: State Institution Accounting»
Information is exchanged with the official website of the Unified Information System in the Sphere of Procurement as in accordance with Law No. 44-FZ and Law No. 223-FZ.
Accountant - note!
For the head of the institution, the chief accountant in recent years has become not just a financial employee, but even more. As a rule, due to their job duties, it is the chief accountant that the chief accountant is always aware of the latest changes in the budget and tax legislation, knows the content of actual decisions of the government and various departments. That is why Headbuch can always comment on the changes in the regulatory framework in relation to this institution, to propose the optimal solution to those who have arisen, give advice in checking the control bodies.
The abundance of administrative regulations, management activities against the background of limited financing, as well as the lack of special knowledge in financial and economic activities do not allow the head of the institution only to itself. Other employees of the institution - the personnelist, the economist, the procurer - most often are experts only in their professional sphere, so they can not "keep the whole" as the chief accountant can do. Yes, and the responsibility of the chief accountant is significantly higher than from other specialists.
Choose "Purchases. Supplement to "1C: State Institution Accounting 8"! And the solution to all the problems will be forces!
Cases and reviews
"First Bit" automated work with procurement and contracts at the Moscow Technology University.
Thanks to the new software, we got rid of the need to conduct many complex processes manually. There is automatic data transmission to the "Unified Information System" and on the RTS-Tender shopping area. Significantly fastest prepared reporting on the work of the contract service. Accounting staff and contractual department received full control over the execution and payment of contracts. The execution of the automation project took only a month. We thank "First Bit" for professionally and promptly performed work!
Andrei Gorbatyuk,
Head of Contract Service
The Moscow channel forms the schedules to 40% faster thanks to the "First Bit".
We express my gratitude to the specialists of the office "First Bit" m. Semenovskaya for the efficiency and responsible approach to solving our task. The complexity was a significant time limit - on the formation of a plan schedule was allocated for only 3 days. However, thanks to the staff of the company "First Bit", the schedule plan was loaded into a single information system in a timely manner and without errors!
Alexander Venediktovich Lukin,
Head of the Procurement Department of the FSBI "Canal named after Moscow"
Software Product "Procurement. Supplement to" 1C: State Institution Accounting 8 "oriented For small budget, government, autonomous institutions, independently carrying out procurement activities (planning, preparation, conduct and publication of procurement) and is intended for the automation of processes related to the preparation and placement of the order, as well as monitoring the execution of contracts.
The program is designed in accordance with regulatory legal acts regulating the procurement process:
- Federal Law N 44-FZ "On the Contract System in the Sphere of Procurement of Goods, Works, Services for State and Municipal Needs",
- Federal Law N 223-FZ "On the procurement of goods, works, services with certain types of legal entities",
- Budget Code of the Russian Federation.
Software Product "Purchasing. Supplement to" 1C: Accounting of the State Institution 8 "is not independent, for its work it is necessary to have the established typical configuration" 1C: Accounting of the State Institution 8 "edition 2.0.
Updating Supplement "Purchases" and Typical Solution Objects "1C: Public Institution 8" Accounting 8 "is carried out independently. Updating Solution Objects "1C: State Institution Accounting 8" can be carried out by a typical configuration distribution, while maintaining a typical configuration support.
Description of functionality
The software product is a subsystem configuration "1C: State Institution Accounting 8" edition 2.0, which allows in a single information base to keep records both purchases and concluded contracts. Due to the repeated use of the information recorded in the system, the operator load is significantly reduced in the preparation of documents and decision-making at different stages of preparation and procurement, as well as monitoring contract execution. Due to the rigid structuring of information and automated control, the quality of procurement planning and tracking contract execution increases.
The software product provides automation of the following functions:
- Procurement planning
- collection of planned bids divisions
- automatic formation of a procurement plan based on scheduled applications;
- automatic formation of a purchase application, procurement, contract (in case of procurement at a single supplier) on the basis of the procurement plan;
- the formation of analytical reports to estimate the percentage of the implementation of the procurement plan and concluded contracts, as well as the savings obtained as a result of procurement procedures.
- Collection of applications (needs) of divisions
- collection of subdivisions;
- automatic formation of lots of competition and auction based on these applications.
- Purchase preparation
- entering the structured form of all the information necessary to form a procurement notice.
- Procurement
- formation of the results of the procurement;
- accounting of revenues and refunds of funds provided by procurement participants as providing applications and execution of contracts;
- formation of reports intended for analyzing the movement of funds provided as collateral;
- automatic formation of a contract based on the results of procurement.
- Monitoring the execution of contracts (contracts)
- formation of information on concluded contracts;
- schedules of execution and payment of obligations;
- accounting and coordination of execution documents;
- registration and coordination of accounts exhibited by suppliers (performers) to pay for the supply of goods (works);
- formation of payment documents based on documents of execution and invoices;
- formation of analytical reports that allow you to quickly monitor the process of execution of contracts.
Product Composition and Sales Procedure
Software Product 4601546110473 "Procurement. Supplement to" 1C: Accounting Public Institution 8 "includes:
- disk with a distribution configuration "Purchases. Supplement to" 1C: Accounting Public Institution 8 ";
- a set of configuration documentation;
- license Agreement on the right to use configuration.
The product is sold to registered users of the solution "1C: State Institution Accounting 8", which have an existing subscription to ITS.
Procurement software. Supplement to "1C: Accounting of the State Institution 8" is focused on small budgetary, stateless, autonomous institutions, independently carrying out procurement activities (planning, preparation, conduct and publication of procurement) and is intended for the automation of processes related to the preparation and placement of the order, as well as monitoring execution of contracts.
Purchases. Supplement to "1C: Public Institution 8" Accounting 8 "is not an independent product, it is necessary for its operation a set of standard configuration" 1C: State Institution Accounting 8 ".
Updating the Supplement Supplement and Typical Solution Objects are carried out independently. Updating Solution Objects "1C: State Institution Accounting 8" You can track a typical configuration distribution, and the typical configuration support is saved.
Functionality
Procurement planning
- Collection of planned applications of divisions.
- Automatic formation of the procurement schedule based on scheduled applications.
- Automatic formation of an application for procurement, procurement, contract based on the procurement schedule.
- A set of analytical reports to assess the execution of the procurement schedule, concluded contracts, as well as savings obtained as a result of procurement procedures.
Collection of applications from divisions and procurement preparation
- Collection of subdivisions.
- Automatic formation of lots of competition and auction based on these applications.
- Entering the structured form of all the information necessary to form a procurement notice.
Procurement
- Formation of the results of procurement.
- Accounting for revenues and refunds provided by procurement participants as providing applications and execution of contracts.
- A set of reports for analyzing the movement of funds provided as security.
- Automatic formation of a contract based on the results of procurement.
Monitoring the execution of contracts (contracts)
- Preparation of information on concluded contracts.
- Maintaining the schedules of execution and payment of obligations.
- Accounting and coordination of execution documents.
- Registration and coordination of accounts exhibited by suppliers (performers).
- Formation of payment documents on the basis of execution documents and invoices.
- A set of analytical reports to obtain operational information on the process of execution of contracts.
The program provides input and storage of the following contract information.
- general information - date of conclusion and contract number;
- customer and product recipient;
- counterparty;
- the subject of the contract (the name of the products supplied), indicating the number, cost and deadlines;
- stages of execution of the contract;
- sources of financing contract (in the context of the budget classification);
- payment timing (payment schedule);
- payment procedure (relationship of the delivery of goods, performance of work, the provision of contract services and payment schedule).
The formation of a contract information involves a detailed description of the products supplied by the contractor, that is, the User indicates information about the name of the products supplied, the number, the cost and delivery date of goods, works, services.
To track the execution of contracts in the program, a mechanism for registration of execution documents for concluded contracts has been implemented. Data is filled in automatically based on the contract data selected by the user. There is a conclusion of information for the user about the name and number of products, which has not yet been delivered under the contract. The user, in turn, has the ability to choose from the list of non-submitted products, the positions that the Contractor indicates the execution document.
The program provides registration of accounts for the payment of goods supplied (work performed, provided services) exhibited by suppliers. Using the built-in mechanism based on account data, you can prepare documents for payment (payment order, an application for cash flow).
Exchange with the All-Russian Site www.zakupki.gov.ru
- Unloading to the site:
- procurement plan;
- procurement notice;
- information about contracts concluded;
- information on the execution / termination of contracts.
- Load from the site:
- information on the results of procurement.
Product Sold By registered users "1C: State Institution Accounting 8"who have an existing subscription to ITS.
Solutions for the budget procurement. Supplement to "1C: Accounting Public Institution 8" Effective Procurement Management within 44-FZ and 223-FZ Savin Mikhail, 1C
Purchases. Supplement to "1C: BSU 8" Budget Posted Autonomous Procurement 1C: State Institution Accounting 8 Revision 2.0 Subsystem Configuration
For whom the product Federal Law 44-FZ Federal Law 223-ФЗ The main managers, managers, budget recipients of the state and municipal authorities authorized bodies Specialized organizations Autonomous institutions State and municipal unitary enterprises State corporations of natural monopolies organizations carrying out regulated activities
Sets of functions Planning Relationship Applications Purchasing Conducting a minimum set of data required to publish procurement on Zakupki.gov.ru 1. Formation of contract information 2. Registration of information on execution (on termination) of contract 3. Accommodation on Zakupki.gov.ru 1 . Formation of a procurement plan 2. Unloading to the site zakupki.gov.ru 1. Collection of applications of divisions 2. Automatic formation of lots of procurement based on these applications 1. Publication of publication of procurement on the site Zakupki.gov.ru 2. Downloading data on the trades carried out, necessary to automatically form contracts. Monitoring the execution of the contract 1. Enter detailed information in a contract for the delivery schedule, information about advance payments. 2. Registration of execution documents 3. Registration of invoices for payment 4. Formation of documents for payment 5. A set of reports that allow you to track the process of execution of contracts.
Procurement methods configuration mechanism for the possibility of a flexible setting of procurement methods in the configuration The designer is implemented, which allows: to adjust the content of the descriptive part of the procurement to determine the list of standard and specific requirements for procurement participants to establish criteria and subfront. Proposals for evaluating proposals and the procedure for calculating them to highlight the procurement regulations provided for Set up printed forms of documents
Setting the rights to transitions Mechanism for matching documents The state system allows: to streamline the process of sighting and matching documents to make the transition between states, both in automatic mode and by decision of the user to control the correctness of the document to fill the state when changing the state change the operations produced with a document to certain states Configuring the status system for users' requirements is created on matching approved configuration of controls.
The mechanism of coordination of documents The document coordination mechanism makes it possible: to configure the matching scheme for a specific document as in binding to the state system, and without it, it is necessary to determine the subject of coordination and a list of possible performers responsible for visiting the document to control the timing of the approval of the document appointed by experts
The mechanism of controls to carry out flexible configuration of the controls to control the correctness and completeness of the information required for its further use to control the compliance of these requirements of regulatory acts (for example, the request for quotations in no higher than 500 thousand rubles, the purchase of a procurement of an electronic auction, subject to the occurrence of products The list set for an electronic auction) exercise a quick search for errors in documents
The formation of accounting reports of specific customer due to the mechanism of customizable report templates, adapting reports as soon as possible the most profitable distribution of information with minimal user participation (software data analysis and select the display option, the possibility of manual adjustment of the display option) The report formation subsystem provides an opportunity:
Scheme of interaction with Zakupki.gov.ru Planning Preparation of procurement Results of the procurement Information about contracts Information on concluded contracts Procurement Plan Procurement Procurement Notifications Results of the procurement of Zakupki.gov.ru Information on the execution (on termination) of contracts at the time of the program product exit The site within 223-FZ is designed in accordance with the information exchange scheme version 1.6. Exchange with the site within 44-FZ in accordance with the information exchange scheme version 4.1 is under development.
The procurement planning unit of the planning unit includes the following functionality: collecting planned applications of units (subordinate institutions) Combining and separating lots in terms of automatic procurement plan on the basis of planned applications Automatic procurement formation based on the procurement plan Formation of analytical reports to estimate the percentage of the execution of the procurement plan and prisoners contracts, as well as savings obtained as a result of procurement procedures.
Collection of applications (needs) from divisions The bodies collection unit (needs) from units includes the following functions: Collection and registration of applications from divisions Automatic formation of lots of application based on the procurement plan. Automatic formation of lots of procurement based on these applications, the procurement package includes The following functions: input in the structured form of all the information necessary to form a procurement notification unloading to the all-Russian official website of the procurement notification site
Block Conducting a purchase unit Procurement includes the following functionality: Loading the results of trading from the All-Russian Official Site (Automatic Formation of the Contract Based on the results of the procurement.
Monitoring the execution of the contract The monitoring of the contract monitoring includes the following functionality: the formation of detailed information about the contract; accounting of documents of execution in the context of the nomenclature and stages of the execution of the contract; accounting of accounts for the payment of goods, works, services displayed by suppliers; accounting of documents for payment (payment order, application for cash flow); monitoring the fulfillment of obligations that have not yet been fulfilled by the Contractor; monitoring the timing of the obligations performed by the Contractor, but not yet paid by the Customer;
General information - date of conclusion and contract number; Customer and product recipient; counterparty; the subject of the contract (the name of the products supplied), indicating the number, cost and deadlines; Stages of execution of the contract; sources of financing contract (in the context of the budget classification); Payment timing (payment schedule) Payment procedure (the relationship of the delivery of goods, performance of work, the provision of contract services and payment schedule); Reflection of detailed information about the contract
In the formable execution documents, data such as the number and date of the contract (contract phase), the subject of the contract (the name of the products supplied, its number and cost), the data is filled automatically based on the contract data selected by the user. At the same time, the system provides for the output of information for the user about the name and number of products, which has not yet been delivered under the contract. Fulfillment of obligations under the contract 46 effect from the implementation of a decrease in the volume of operator load due to the repeated use of information listed in the system; Improving the quality of weekends due to the rigid structuring of information and the configurable reporting mechanism; Reducing the number of errors allowed by staff when preparing and conducting procurement, due to automated control of information; Simplification of the consolidation procedure (information) of the needs of different customers in one united procurement due to the mechanism of combining lots.
